Adobe+Acrobat+Pro


 * Agenda:**

Benefits of PDFs (Portable Document Format)
 * Anyone can view and interact with PDFs with free Reader
 * PDFs are cross-platform with original formatting
 * PDFs can be secured with passwords
 * PDFs are searchable
 * PDFs can be made interactive with buttons, links, form fields and rich media
 * PDF documents support multiple fonts and languages - fonts are embedded; only the creator of the foreign language documents needs to have the foreign language font

1. Creating PDFs - There are several options for creating PDFs. We will explore using Print, from MS Office applications, and from within Acrobat Pro. Create a new blank PDF by going to File, Create PDF, From Blank Page. To create from a webpage - In Acrobat Pro, create a new PDF by going to File, Create PDF, From Web Page. Open the webpage in your internet browser. Copy the URL from the address bar and paste that into the Acrobat prompt box. You can choose how many levels to go deep into the site or to PDF the whole site. A level includes the original page and the pages it contains links to. Too many levels = huge useless document for you to wade through later. Click "Create". The program does the rest for you. Remember to save the file! Exploring File, Combine - File, Combine gives you two options: Assemble a portfolio or Merge. When merging files, add the files you want to combine, choose the order you want them in, remove files, select pages (Choose Pages) if you don't want a whole file combined in to the document. When it is combined, Acrobat Pro calls it a Binder. Name and save your binder. This simply puts all of those files into one document. A portfolio, on the other hand, simply creates a folder and puts the desired PDFs into that folder, letting each PDF retain its individuality (file name). It is strikingly similar to creating a folder on your desktop and copying or moving the PDF files into the folder.
 * Using Print - Open your document in a word processor. To save as a PDF, go to File, Print, and click the PDF button on the bottom of the pop up box. Choose your save location and click "save". Your document is now also saved as a PDF suitable for Acrobat.
 * From MS Office applications - Open your document.
 * Within Acrobat Pro -

2. Navigating, Viewing and Basic Editing When viewing a PDF file, clicking on the pages on the left toolbar will give you a thumbnail view to help you navigate through the document. You can do all kinds of things that word processing programs (such as Word) can do and the icons and commands are nearly the same. There are many options for enlarging the document while you are viewing it. To find those, you can go to "Tools", "Select and Zoom", and choose your favorite option. The touch-up tool: This is for minor corrections such as correcting text in a PDF. Go to "Tools", "Advanced Editing" (don't you look smart?!), and select Touch Up Text (for __small__ text edits). Click on the text to be corrected, make your minor correction, and Save. You can add Bookmarks on each section to make navigation easier. In the left toolbar Pages section, if you click on the cogs, you get many more options such as cropping, rotating, and removing pages. You can even add transitions between pages like a PowerPoint presentation or Photostory. (To learn how to use the aforementioned programs, see the ESU workshop schedule.)

3. Review, Comment and Collaborate To add comments, go to Comments, click "Show Comment and Markup Bar". The Sticky note tool puts your comments on a virtual note that can be removed easily but flags errors and lets you state your opinion. Text edits shows three different ways to edit text: inserting text, crossing it out for deletion, and replacing text. These edits are NOT done in the paper but put there as suggestions from you. Stamps just add any variety of identifying stamps to your document. Highlight text, draw clouds, and insert "call outs" all from the comfort of your Comment and Markup Bar. To change the color of the highlighted text, double click on the highlighted text, click properties, and select your desired color.

4. Creating Interactive Forms - Creating a new form, go to Form. You can use the wizard to create as a PDF or to use the scanner to import text. Through the wizard, you add buttons and other fields to create your document. Now the creator of the form can //enable// the form so that users of the free Reader program can save the form or submit it electronically. Using the "Typewriter" tool, enable the users of the Reader program to type into the form. It is advised that you add the word "form" to the file name when saving as the document is now interactive. The data can be compiled and exported to a spreadsheet format.

5.Form Distribution and Collection

6. Forms with Calculations


 * NOTE:** Adobe does **NOT** support Thunderbird or other Mozilla e-mail solutions, so users who have a non-supported email client set as their default mail application will get an error message from Acrobat saying that their "mail application isn't supported." If your end users do not all have a standard supported e-mail package that works with a //Submit by e-mail// button, it is best to create a **Save** button so users can save the form locally and then attach it to an e-mail message later.


 * Resources:

Adobe Acrobat Users Learning Tutorials: []

[|Adobe Acrobat Pro Getting Started Tutorials]

LAYERS** - the how to magazine for everything Adobe. []


 * JavaScript for Acrobat -** []


 * WonderHowTos -** []

Order # CSAAV5 Price: $34.95
 * __CLICKstep Adobe Acrobat Pro Interactive PDFs in Education__**, LInda Dickeson FTC Publishing **[]**

softchoice: Public schools may purchase software at an education discount. Lindsy.Branson@softchoice.com 314.801.1142 [|http://nebraska.gov.softchoice.com/]$56.00